REQUEST FOR PROPOSAL: ICE STUDIO BUILD Minneapolis – Minnesota

                                                                                                      

Prepared By: Freddie Bell, GM/KMOJ-FM Date: March 9, 2018

REQUEST FOR PROPOSAL: ICE STUDIO BUILD Minneapolis – Minnesota
SUBMISSION DEADLINE: March 23, 2018, 2pm QUESTION SUBMISSION DEADLINE: March 16, 2018
Questions may be submitted in written form no later than March 16, 2018 to:
RFP Contact Name: Freddie Bell
Contact Address: 2123 W. Broadway Suite 200 Minneapolis, Minnesota 55411
Telephone Number:   6123770594    Email Address: freddiebell@kmojfm.com 

Center for Communications and Development invites and welcomes proposals for its Ice Studio Build project. Companies and individuals are invited to submit a proposal. Please take the time to carefully read and become familiar with the proposal requirements. All proposals submitted for consideration must be received by the time as specified above under the “SUBMISSION DEADLINE.”
BIDDERS SHOULD NOTE THAT ANY AND ALL WORK INTENDED TO BE SUBCONTRACTED AS PART OF THE BID SUBMITTAL MUST BE ACCOMPANIED BY BACKGROUND MATERIALS AND REFERENCES FOR PROPOSED SUBCONTRACTOR(S) – NO EXCEPTIONS.
PROJECT AND LOCATION The bid proposal is being requested for Ice Studio Build which is or shall be located at 2123 W Broadway Ave Ste 200, Minneapolis, Minnesota 55411.

PROJECT MANAGER CONTACT INFORMATION The following individual(s) are the assigned contacts for the following:
For questions or information regarding this project contact:
Name: Kelley Solie Title:  Business Office Manager  Phone:  6123770594 
Email: ksolie@kmojfm.com

PROJECT OBJECTIVE: The objective and ultimate goal for this project is provide a broadcast facility for KMOJ HD 2, The Ice in the current space housing KMOJ’s production facility. The goal is to have a suitable training/broadcast intermodal facility for the Ice; with production and broadcast capabilities. Standard needs are telephone hybrid, on and off air monitoring; go live from either studio with the ability to train a broadcaster and have them ready to produce and deliver live communications from either space.
PROJECT SCOPE AND SPECIFICATIONS: The Project Scope and Specification are:
Specifications on demand with site visit
SCHEDULED TIMELINE: The following timeline has been established to ensure that our project objective is achieved; however, the following project timeline shall be subject to change when deemed necessary by management.
MILESTONE: Must be operational by June 15, 2018:
DATE: June 15, 2018

PROJECT PROPOSAL EXPECTATIONS: Center for Communications and Development shall award the contract to the proposal that best accommodates the various project requirements. Center For Communications And Development reserves the right to award any contract prior to the proposal deadline stated within the “Scheduled Timeline” or prior to the receipt of all proposals, award the contract to more than one Bidder, and refuse any proposal or contract without obligation to either Center for Communications and Development or to any Bidder offering or submitting a proposal.

DEADLINE TO SUBMIT PROPOSAL All proposals must be received by Center for Communications and Development no later than 2pm on March 23, 2018 for consideration in the project proposal selection process.
PROPOSAL SELECTION CRITERIA Only those proposals received by the stated deadline will be considered. All proposals, submitted
by the deadline, will be reviewed and evaluated based upon information provided in the submitted proposal. In addition, consideration will be given to cost and performance projections. Furthermore, the following criteria will be given considerable weight in the proposal selection process:
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PROPOSAL BIDDING REQUIREMENTS:
Proposals received by the stipulated deadline must be in the correct format. Bidder’s alleged performance effectiveness of their proposal’s solution regarding the Project Objective of Center for Communications and Development. Bidder’s performance history and alleged ability to timely deliver proposed services. Bidder’s ability to provide and deliver qualified personnel having the knowledge and skills required to effectively and efficiently execute proposed services. Overall cost effectiveness of the proposal.
Center for Communications and Development shall reserve the right to cancel, suspend, and/or discontinue any proposal at any time they deem necessary or fit without obligation or notice to the proposing bidder/contractor.
PROPOSAL SUBMISSION FORMAT The following is a list of information that the Bidder should include in their proposal submission:
Summary of Bidder Background • Bidder’s Name(s) • Bidder’s Address • Bidder’s Contact Information (and preferred method of communication) • Legal Form of Bidder (e.g. sole proprietor, partnership, corporation) • Date Bidder’s Company Formed • Description of Bidder’s company in terms of size, range and types of services offered and clientele. • Bidder’s principal officers (e.g. President, Chairman, Vice President(s), Secretary, Chief Operating Officer, Chief Financial Officer, General Managers) and length of time each officer has performed in his/her field of expertise. • Bidder’s Federal Employee Identification Number (FEIN) • Evidence of legal authority to conduct business in Minnesota (e.g. business license number). • Evidence of established track record for providing services and/or deliverables that are the subject of this proposal. • Organization chart showing key personnel that would provide services to Center For Communications And Development
Financial Information • State whether the Bidder or its parent company (if any) has ever filed for bankruptcy or any form of Reorganization under the Bankruptcy Code. • State whether the Bidder or its parent company (if any) has ever received any sanctions or is currently under investigation by any regulatory or governmental body.

Proposed Outcome • Summary of timeline and work to be completed.
Equipment or Service • List any and all equipment or services required for this proposed project and the number of each. • Detailed estimated cost for each piece of equipment or service. • List any or equipment or services required of a subcontractor, along with a brief explanation. • List any accommodation, services, or space required from Center for Communications and Development, along with a brief explanation.
Cost Proposal Summary and Breakdown • A detailed list of any and all expected costs or expenses related to the proposed project. • Summary and explanation of any other contributing expenses to the total cost. • Brief summary of the total cost of the proposal.
Licensing and Bonding • Provide details of licenses and bonds (if any) for any proposed services that the bidder/contractor may plan on providing for this project.
Insurance • Details of any liability or other insurance provided with regard to the staff or project.
References • Provide Three references
Bidder agrees that Center For Communications And Development may contact all submitted references to obtain any and all information regarding Bidder’s performance.